Theme, Stage & Budget Alignment
Committee objectives, audience size, indoor/outdoor and curfew norms—then stage concepts that fit space, power and safety. We outline timelines and a clear budget band from day one.
- Stage format & crowd penning plan (barricades, entry/exit)
- Basic AV brief: LED / projector, sound PA, lighting looks
- Sponsorship decks & permissions checklist (police/fire/IPR)
Artists, Vendors & Event Flow
Line-up & emcee, competitions schedule, stage/backdrop design, campus branding, F&B and security grid. Vendor onboarding with SLAs while approvals and hospitality move in parallel.
- Artist/host shortlist & contracts; travel & green-room riders
- Stage & LED design, content templates, VT/cue sheets
- Registration, gates & frisking; volunteer roles & call-times
- Sponsorship integrations & brand compliance on campus
Show Calling, Safety & Crowd Flow
Control room handles presenter/artist cues, VT rolls and transitions; FOH manages check-in, barricades, emergency aisles and F&B. Calm comms, fast decisions, zero surprises.
- Show caller, stage manager & comms headsets (IFB/intercom)
- Security & medical desk; risk assessment & rain plan
- After-movie & photo ops; stage strike & handover
Campus highlights
Headliners, competitions, crowd energy, sponsor activations and stage lighting from our college festivals.
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