Vision, Venue & Budget Alignment
Guest count, priorities, season and access—then a curated shortlist of venues within budget. We map travel/logistics early and lock high-value decisions with clarity.
Expect a quick discovery call, vibe references, and 3–4 venue options with pros/cons and a basic weather Plan-B so everyone is aligned from day one.
- Venue matrix (capacity, access, time-limits, noise norms)
- High-level budget bands & date availability
- Travel map & stay blocks for key guests
Design, Vendors & Detailed Timeline
Moodboards, palettes and layouts; vetted vendor shortlist and bookings; permissions, hospitality, rooming lists and a minute-by-minute run sheet for every function.
We iterate quickly with sample setups and lock the look only when it feels like you. Permissions and contracts are handled in parallel to keep the calendar on track.
- Moodboard pack & décor direction (season-fit florals/materials)
- Production drawings: stage/backdrop, entries, signage
- Vendor calendar & contracts; hospitality plan & rooming list
- Function-wise run sheets & cue lists shared with all teams
On-site Coordination & Guest Flow
We run the show—vendor orchestration, guest movement, cue-to-cue timing and contingencies. Calm communication, quick decisions and a seamless experience from welcome to vidaai.
Our team supervises builds, rehearsals and hospitality desks while FOH/BOH stay in sync—so families can simply enjoy the day.
- Show caller, stage manager & logistics lead on ground
- Hospitality desk, signage & guest updates (WhatsApp/print)
- Safety checks, weather backups & end-of-night handover
A few favourite frames
From varmala and pheras to the reception dance floor—here’s a glimpse of our ceremonies, décor details and guest moments.
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