Objectives, Audience & Venue Fit
We clarify outcomes (awareness, coverage, leads, sales enablement), audience mix (press/partners/ customers/influencers) and budget. Then shortlist venues that work for ceiling height, loading access, power, network and sightlines.
- Format options: keynote + demos + Q&A / expo pods
- Capacity, stage size, LED/screen sightlines & AV baseline
- Tentative agenda & KPIs with high-level budget bands
Narrative, Stage Design & Vendor Sourcing
We shape the product story, presenter scripts and content; design stage/backdrop and demo zones; onboard vendors with clear SLAs; and set up registration, RSVP and media outreach in parallel.
- Stage & LED design, brand touchpoints & content templates
- Demo pods: power/data layout, signage & staffing plan
- Press kits, embargo policy & media invitations/RSVP
- Vendor shortlist & contracts (AV, fabrication, photo/video, emcee)
- Run-of-show, cue sheets & rehearsal schedule
Show Calling, Media Handling & Demos
We run the control room—presenter cues, VT rolls, unveil moment, lighting looks and transitions—while front-of-house keeps check-in, seating, VIP protocol and demo traffic smooth.
- Show caller, stage manager & comms headsets (IFB/intercom)
- Livestream/recording; press bay & interview corner
- Demo zone staffing, replenishment & queue management
- Compliance & permissions (licenses, safety, noise)
Launch highlights
Unveil moments, demo stations, press interactions, media walls and audience reactions—designed for impact.
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